Terms & Conditions
KEY DATES
Entries close Midnight, Thursday, 31 October
Announce finalists 7 November
Deliveries of Artworks between 10am - 5pm, Friday, 29 November
Opening event 6pm - 8pm, Friday, 6 December
Exhibition dates 7 December - 6 January
Collection of Artworks between 10am - 5pm, Saturday, 11 January, 2025
Announce People's Choice 10 January, 2025
ENTRY FEES
Standard Entry Fee: $75
Member’s Entry Fee: $60
Membership + Entry Fee bundle: $65
Concession Entry Fee: $55
Concession Membership + Concession Fee bundle: $50
MEMBERSHIPS
New membership cards will be mailed out.
Renewing memberships will be confirmed via email.
Check your membership status by emailing info@ellenbrookarts.com.au
HOW TO PAY
Entry fees are payable online via direct transfer.
BANK DETAILS FOR ONLINE TRANSFERS:
Account name: Ellenbrook Cultural Foundation Inc.
BSB:633 000
Account: 210 671 723
Ref: please use the code AA24 and your initials and surname to link your payment to your entry form information.
We also accept cash and EFTPOS at the gallery from 10am-5pm Monday to Friday.
Entry fees are non-refundable.
PLEASE NOTE: Receipt of your entry fee does not guarantee acceptance into the award.
Receipt of your entry fee confirms that you accept the terms & conditions of the award.
PRIZE CATEGORIES
Ellenbrook Art Award: $7,500
City of Swan Prize: $750
Painting: $750
Sculpture and 3D:$750
Works on Paper: $750
Printmaking & photography: $750
Young & Emerging: $500
People’s Choice: $250
Total Prize Pool: $12,000
CATEGORY GUIDELINES / FAQ’S
Ellenbrook Art Award: This is awarded to the most outstanding work on display in any media. It is non-acquisitive.
City of Swan Award: This award goes to the most outstanding work that reflects an aspect of the City of Swan region OR created by a resident of the City of Swan and is non-acquisitive. Suitable entries in this category are works that reflect landmarks, buildings, landscapes, waterways, historical moments, people, animals, or events that are associated with the City of Swan. If the artist resides in the City of Swan, then they are also eligible to win this category without necessarily depicting an aspect of the City of Swan.
Painting: Including, but not limited to, a two-dimensional work painted in oil, acrylics, or mixed media on a support such as canvas or board.
Works on Paper: Including, but not limited to, a two-dimensional work on paper using a medium such as pastel, pencil, texta, posca pens, pen & ink, watercolour, charcoal, hand-coloured prints, photographs, collage, drawings, or other two-dimensional work where the paper is an important aspect of the work.
Printmaking & photography: Including, but not limited to, digital or film photography, lino-cuts, woodblocks, screenprints, gel-prints, or other forms of reproduction-based artworks where repetition and reproduction is a key component of the artwork.
Sculpture and 3D: Including, but not limited to, a work that was created using reductive or constructive building techniques and is three dimensional. May include media such as glass, paper, papier mâché, fabric and textiles, paper clay, polymer clay, ceramic, wood, metals, mixed media or found objects. May include artforms such as glass, stained-glass, pottery, wall-hangings, textiles, bricolages, assemblages and installations.
People’s Choice Award: Awarded to the work that receives the most votes by the people who visit the exhibition and who cast a vote in person, it is announced at the end of the exhibition.
Young and Emerging Artist Award: Awarded to a young and emerging artist under the age of 25.
AGE LIMITS
All entrants should be 14 years or older at the time of entry. Entrants in the Youth category must be aged between 14 and 25 years at the time of entry.
ENTRY LIMITS
All entrants are automatically eligible to win the main prize and the People’s Choice Award, regardless of their age, or any other category that they may enter or win prizes in. Only entrants who live in the City of Swan, or have created work that reflects an aspect of the City of Swan, are eligible for the City of Swan Prize.
Young artists (14-25yrs) are eligible in other relevant categories.
Entrants will only be considered in one of the media categories:
• Painting,
• Sculpture & 3D,
• Works on Paper, or
• Printmaking & photography
REGIONAL LIMITS
Entrants must be a Western Australian resident, and be able to attend the opening event.
SIZE LIMITS
Two-dimensional works cannot exceed 110cm in width and 110cm in height and 25kgs in weight. Three-dimensional works cannot exceed 110cm in length, 110cm in width, 110m in height, and 65kgs in weight.
NUMBER OF ENTRIES
Artists may submit one (1) artwork only. A diptych or triptych will only be accepted if it is presented as one artwork, and the elements must adhere to the size restrictions, framed in a single frame, labelled, priced and presented as one work.
SELECTION PROCESS
Ellenbrook Arts will appoint an external panel to pre-select artworks and will notify both successful and unsuccessful artists by email. Entry fees are non-refundable.
EXHIBITION REQUIREMENTS
All artworks must be submitted in a state that is completed, dry, and ready for installing.
We do not recommend submitting unframed work.
Due to the hanging system in the gallery, all 2D artworks will be hung from two points in the corners of the artworks. This means they must have secure D-ring hanging devices attached. Two D-rings are required; one to be affixed on either side of the frame, approximately 5 cm from the top of the artwork, or in proportion to the artwork. The D-rings should be able to bear the weight of the artwork. Photograph clip frames, a horizontal cord, or strand of wire are not acceptable. Due to the nature of our hanging system and for safety reasons, artworks without conforming hanging mechanisms will be excluded from the exhibition.
Plinths of various sizes are used for sculpture and the way that they are displayed is at the discretion of the gallery.
Artists entering into the Sculpture and 3D category should ensure that a label is affixed securely to the work by tying or some other means.
Please contact us if you wish to provide your own plinth or if you have unusual display requirements.
ARTWORK DELIVERY
All artworks must adhere to the Terms and Conditions for entry into the exhibition.
All artworks must be delivered to the Gallery at 34 Main Street, Ellenbrook on Friday, 29 November, 10am - 5pm.
All artworks must be submitted with the following details SECURELY attached to the back of the work:
• Artist’s name
• Artist's contact details
• Artwork title and year of creation
• Price including 30% commission and GST
• Value, if not for sale, for insurance purposes
OPENING EVENT
All successful entrants will be invited to attend the opening event with one guest.
ELIGIBILITY
Board members and staff of the Ellenbrook Cultural Foundation may display an artwork in the exhibition but will not be eligible to win any award.
COLLECTION OF ARTWORKS
All unsold works must be collected from the Gallery at 34 Main Street, Ellenbrook on 17 January, 10am – 5pm.In the case of sold works the artist will be advised of any sale and the administration and delivery of sold artworks to buyers carried out by Ellenbrook Arts.
Please note that the gallery cannot store your artworks.
PRICING OF ARTWORKS
Artworks can be put up for sale if wished by the artist. The price must not exceed $7,500.If the artwork is not for sale, a value must still be provided. The value of the artwork must not exceed $7,500 for insurance purposes.
COPYRIGHT
The artwork must be the original artwork of the artist and not contravene any copyright law. Ellenbrook Arts may use images of artworks in promoting the exhibition but not for any other purpose unless agreed to by the artist.
EXCLUSIONS
Failure to comply with any of the above may result in exclusion from the exhibition. Ellenbrook Arts reserves the right to refuse entry or to remove any artwork from the exhibition at any time.
ENTRY FORM
When you have read and understood the Terms & Conditions, follow the link below to go to the entry form.